FY 2026 Ready
AI-Powered Expense Engine

Expense Management That Actually Works.

Capture receipts, enforce policies, route approvals, and settle advances — all in one platform built for Indian businesses. Zero manual reconciliation.

✓ Free setup · GST-ready · 10-min onboarding

app.hrmssuite.in/expenses
HR

Expenses — March 2026

47 pending · ₹3.2L approved this week

On Track
Total Claims

₹8.4L

12% vs last mo
Pending Approval

₹2.1L

14 requests
Receipts Scanned

342

98% auto-captured
Policy Violations

3

Flagged & resolved

Recent Expense Claims

View All
RS

Rahul S.

₹12,450

Travel — Flight

Approved
PM

Priya M.

₹4,200

Client Dinner

In Review
AK

Amit K.

₹8,900

Hotel — Mumbai

Approved
SR

Sneha R.

₹850

Taxi — Local

Policy Flag
VP

Vikram P.

₹3,600

Mileage — 240km

Approved

Spend by Category

Travel & Flights₹3.2L
Hotels & Lodging₹2.1L
Meals₹1.4L
Local Transport₹0.9L

Recent Activity

RSReceipt auto-scanned
1 min ago
ASAdvance settled — ₹15K
12 min ago
PVPolicy violation flagged
28 min ago
The Hidden Cost

What manual expense tracking actually costs you

Lost receipts, policy violations, and approval delays add up every single month.

15+ hrs

Wasted monthly

on manual reconciliation

22%

Over-budget spend

due to no real-time policy checks

3 weeks

Avg reimbursement time

with email-based approvals

₹2.4L

Lost GST credit/year

from missing/invalid receipts

Receipt Chaos

Employees lose paper receipts weekly

Blurry photos rejected by finance

Days spent chasing documentation

Policy Violations

No real-time limit enforcement

Over-spending discovered weeks later

Audit nightmares from non-compliance

Approval Delays

Claims stuck in email for days

Managers unavailable for sign-off

Employees wait weeks for reimbursement

Automate all of this in under 10 minutes. See how →

Core Features

Everything to control expenses end-to-end

AI receipt scanning to multi-level approvals — built for Indian businesses.

AI Receipt Scanning

Snap a photo or forward email — AI extracts vendor, amount, date, GSTIN automatically.

Policy Engine

Per diem limits, meal caps, hotel tiers, mileage rates — enforced in real-time.

Multi-Level Approvals

Route through team leads, dept heads, finance — with SLA-based escalation.

Corporate Card Integration

Auto-match HDFC, ICICI, Axis, SBI card transactions with employee claims.

Advance Management

Issue travel advances, track utilization, auto-settle against submitted claims.

GST & Analytics

GST input credit tracking, spend analytics by category, and audit-ready exports.

How It Works

From receipt to reimbursement in 4 steps

A streamlined workflow that eliminates manual work completely.

01

Capture Receipt

Snap photo, forward email, or upload PDF. AI extracts all details in seconds.

Step 01
02

Auto-Validate

Expense categorized, policy-checked, and GST validated. Violations flagged instantly.

Step 02
03

Route & Approve

Claims flow through configured approval chain with push notifications at every step.

Step 03
04

Reimburse

Approved expenses paid via payroll or bank transfer. Cards auto-reconciled.

Step 04
Integrations

Connects to your existing stack

Accounting, payroll, banking, and travel tools — all connected.

Tally

Accounting

QuickBooks

Accounting

Payroll

HRMS

HDFC Bank

Banking

ICICI Bank

Banking

Corp Cards

Cards

Trusted by Indian Businesses

De-risk your expense management decision

₹200+ Cr

Expenses Processed

Managed annually across India

1,800+

Indian Businesses

From startups to large enterprises

98%

Receipt Auto-Capture

AI-powered OCR eliminates manual entry

ISO 27001

Information Security

256-bit Encryption

Data Protection

GDPR Compliant

Data Privacy

GST Ready

Tax Compliance

We used to spend 3 days reconciling travel expenses. Now it takes 20 minutes. Receipt scanning alone saved hundreds of hours.

Rajesh Kumar

CFO, IT Services Company

The policy engine caught over-limit hotel bookings before submission. Travel spend dropped 22% in the first quarter.

Anita Deshmukh

Finance Head, Manufacturing Firm

Compare & Choose

Automated expenses vs the old way

See why finance teams are switching from manual tracking.

Manual / Excel

15–20% expenses go unbilled monthly
AI Receipt Scanning
Real-Time Policy Checks
Multi-Level Approvals
Corp Card Reconciliation
GST Credit Tracking
Advance Management
Mileage Auto-Calc
Budget Alerts
Most Popular

HRMS Software India

Live in 1–2 days · Free 14-day trial
AI Receipt Scanning
Real-Time Policy Checks
Multi-Level Approvals
Corp Card Reconciliation
GST Credit Tracking
Advance Management
Mileage Auto-Calc
Budget Alerts

Legacy Software

No GST support · Complex Indian laws
AI Receipt Scanning
Real-Time Policy ChecksPartial
Multi-Level ApprovalsBasic
Corp Card Reconciliation
GST Credit Tracking
Advance ManagementLimited
Mileage Auto-Calc
Budget AlertsAdd-on

Based on industry averages. Pricing may vary.

Employee Expense App

Submit expenses from anywhere.Snap. Submit. Get reimbursed.

Employees capture receipts, submit claims, track approval status, and view reimbursement history — all from their phone.

Receipt capturePolicy checksApproval trackingAdvance requests
Try the App

Expense Wallet

March 2026

Total claimed

₹24,350

7 receipts this month

On Track

Approved

₹18,200

5 claims

Pending

₹6,150

2 in review

Recent Submissions

Flight — BLR to DEL₹8,450
Hotel — Mumbai 2N₹6,200
Client dinner₹3,550
The Smart Advantage

What changes when expenses run automatically

Five areas where automation replaces hours of manual work.

01

Receipt Processing

Manual data entry from paper receipts

AI scans and extracts in 3 seconds

02

Policy Enforcement

Violations discovered during monthly audit

Real-time checks before submission

03

Approval Speed

Claims stuck in email for 1-3 weeks

Push notifications, approved in hours

04

GST Compliance

Missing receipts = lost input credit

Auto GSTIN capture and credit tracking

05

Reconciliation

Days of matching cards to claims

Corporate cards auto-reconciled instantly

expense-engine
Live

March 2026 Expenses

₹8.4 Lakhs

On Track

Receipts

342

Auto-Captured

98%

Violations

3

Automation Status

AI Receipt Scanning — Active
Policy Engine — Enforcing
GST Validation — Auto
Card Reconciliation — Synced
Approval Routing — Live
98% auto-capture
Zero manual entry

Ready to eliminate expense chaos?

Join 1,800+ Indian businesses that automated their expense management. Free setup, no credit card.

No credit card required Setup in 1-3 days Free expense audit
FAQ

Everything About Expense Management

Common questions about receipt scanning, approvals, and GST compliance.

How does AI receipt scanning work?
Snap a photo or forward an email — AI extracts vendor, amount, date, and GSTIN automatically. Supports Hindi and English receipts.
Can I set different policies for different teams?
Yes. Define department-specific per diem rates, hotel tiers, meal caps, and mileage rates. Enforced in real-time at submission.
Is the software GST-compliant?
Fully. Captures GSTIN from receipts, validates numbers, calculates input credit, and generates GST-ready reports for GSTR filing.
How does the approval workflow work?
Configure multi-level chains (employee → lead → finance). Push notifications at every step with SLA-based escalation.
Do you support corporate card integration?
Yes. Auto-match transactions from HDFC, ICICI, Axis, SBI cards with employee claims. Zero manual reconciliation.
How is mileage calculated?
GPS-based tracking on mobile with per-km rates you configure. Auto-calculates reimbursement per Indian tax guidelines.
Can employees request travel advances?
Yes. Submit advance requests, track utilization, and auto-settle against actual expenses after the trip.
How quickly can we go live?
1-3 days. We configure policies, approval workflows, and integrations. Data migration included free.